NOTICE

Notice is hereby given that, 07th Annual General Meeting of the Members of the Company will be held on Saturday 14th day of September 2024 at 5.00 P.M. (IST) at the Registered Office of the Company, at, Hadas High School & Junior College, North Ambazari Road, Near Senapati Bapat Chowk, Nagpur-440010, Maharashtra to transact the following business:

A ORDINARY BUSINESS:

1. To receive, consider and adopt the Audited Financial Statement for the Financial year ended 31st March 2024 along with the reports of Auditor’s and Director’s thereon.
2. To appoint Statutory Auditors of the Company and to fix their remuneration.
3. To appoint Directors pursuant to the result of the “Election 2024”.

By Order of the Board

For HADAS HS NAGPUR ALUMNI ASSOCIATION

Mukund Paithankar	Prasad Dharap	Date:07/08/2024
Director- Chairman	Director-Treasurer	Place: Nagpur
DIN 07803231	DIN 09082210

General

Item No.3

1. Election process was announced on to fill up Three (3) vacancies on the Board of Directors as under:
2. Pursuant to Section 152(6) (a) of the Companies Act 2013 and Article 8.6 of the Articles of Association of the Company, at every subsequent Annual General Meeting after the first one, one-third of Directors (other than nominated members viz. Secretary of “the Liberal Education Society, Nagpur” (ex-officio) or his Nominee & Head Master /Principal of Hadas High School and Junior College, Nagpur) for the time being are liable to retire by rotation.
3. Accordingly, Shri Uday Kamat, Dr Mukund Paithankar and Shri Kiran Durugkar shall retire by rotation at the ensuing Annual General Meeting.
4. In all, three directors would be appointed to fill up the vacancies by way of election from eligible Alumni Life Members (those who have become Life Members on or before 02nd September 2022 and have completed 2 years). For the Nomination Form please click here

Important Dates for the BOD Elections 2024: (Table 1)

Sr.No	Particular	Date & Time (IST)
01	The Election Program commences on	Monday 2nd September 2024
02	Last date for filing nominations	Sunday 8th September 2024
03	Last date for withdrawal of nomination	Monday 9th September 2024
04	Announcement of final valid nomination by Election Officer	Tuesday 10th September2024
05	E-Voting Commences on	Wednesday 11th September 2024, 9 am
06	E-Voting Closes at	Friday 13th September 2024, 5 pm
07	Election Result to be announced	Saturday 14th September 2024 at 05.00 in AGM

5. The Members can join the AGM in the VC / OAVM mode 15 minutes before and after the scheduled time of the commencement of the Meeting by following the procedure mentioned in the Notice.

The Board of Directors at their Meeting appointed Shri Pravin Rajvaidya as the Election Officer and CS Kaustubh Onkar Moghe, Practicing Company Secretary, Nagpur (FCS No. 10603 and COP No 12486), as the Scrutinizer for conducting the remote e-voting for the purpose of conducting the voting process in a fair and transparent manner.

The Election Officer and the Scrutinizer have communicated their willingness for the said assignment under the Election program.

For any help regarding the elections, please contact the Office of the Association (9730249579) or Election Officer Mr. Pravin Rajvaidya 9890001961.

General Instructions to Voters:

a) Please refer to HADAS HS Nagpur Alumni Association (Company’s) website at https://www.hadashsalumni.org under “AGM & Election-2024” Tab.

b) A brief profile of eligible candidates will be displayed on the Company’s website

c) For Item # 2, Each eligible Voter (Life Member – LM) can vote for a maximum three (3) candidates by marking “Tick” (√) in the box/space provided against the name of the selected candidate(s). Any symbol other than (√) will lead to disqualification of the entire vote and shall be considered null and void.

d) The eligible voter shall cast his/ her vote by adopting E-Voting mode described on Company’s website - https://www.hadashsalumni.org

e) In case of tie between candidates, the same shall be resolved by “drawing of lots” by the Election Officer in presence of Scrutinizer and the same shall be final and binding.

f) In case of any dispute or discrepancy, the decision of the Election Officer will be final and binding.

E-voting

⮚ For the voting process, the Life Member should register on Company’s website and/or update their details (if already registered) including email id & phone number (mobile) on or before the timeline mentioned in Table-1.

⮚ The Life Member shall log on the Company’s website https://www.hadashsalumni.org under “AGM & Election-2024” tab. The e-Voting window will open and remain active as per the timeline mentioned in Table-1.

⮚ Please read carefully the following instructions before e-voting:

1. Go to https://www.www.hadashsalumni.org and login with your member credential.
2. Click on the tab “AGM & Election-2024”
3. Click the “Voting” button to open the Ballot Paper (thru’ the one-time voting link).
4. Exercise your choice(s) by clicking/ ticking (√) as per Preference and for Item # 2, against the names of candidate(s)- {Maximum three (3)}.
5. After ensuring the locking of desired choices, please click the “Submit” button for finally registering/casting your vote.
6. Please note that, after clicking the” Submit” button, you will not be able to change/alter your choices.

⮚ After final submission, your voting link will be deactivated permanently.